Businesses across the globe found using these free document sharing over the web or online a lot easier to use and more affordable than sharing files manually. However, when you want to share or transfer large files or document, the first thing that will come into your mind would be security. Using the old and outdated FTP service not so secure and efficient way compared to the currently available free document sharing solutions available online.
Being a businessman, you would definitely think that is a document sharing online for free really the most secure way to share your critical and sensitive business files or data or not. Well, there are several things that make online document sharing solutions available for free more secure than all the other available options.
Here are the things that make online document sharing more secure option for your business: * Use of cutting-edge security solutions or technologies
Almost, all the free document sharing solutions available online incorporates cutting-edge security features and technologies. It uses Secure Socket Layer (SSL) certificate as well as other advanced security certification features, which makes these online file sharing systems more reliable and robust against various security attacks or loss of data.
* More powerful auditing
Another security benefit that these solutions provide to the user is out-of-the-box auditing capabilities. The solution track the transfer or sharing of specific file made by one user to another. The record may consist of time stamps and will keep track record of all the information about each and every file.
In the businesses having a high number files shared with other users, having a precise record of what has been shared is very crucial. The online file sharing systems can easily track down what is being shared and at which time. Moreover, it will also prevent unauthorized access or download of the document or critical business information.
* Better transaction processing
Sharing files or businesses documents online is a far better transaction processing system than other available alternatives. Whenever users share any documents or files, the system will track and record an entire transfer. This will prevent any uncertain errors or issues like partial file transfer or others.
* High-level of encryption
This is one of the biggest benefits that organizations or businesses can leverage from online document sharing system offers their service for free. Each of the online documents sharing system can prevent security breaches by creating man-in-the-middle attacks through high-level of encryption.
It prevents hackers intercepting your data or file while you are sharing it with your client prospects or users. The advanced encryption system offers ample support to the users or businessmen sharing files while helping them get rid of most common security threats.
Cloud Computing and Virtual Data Rooms facilitates the users to scale up or down their IT needs as per their requirements. It offers the flexibility to depend on the cloud as much as little as they want, whether for infrastructure, an operating system, storage or applications. It won't be wrong to say that such services make SMEs and MSMEs agile and helps them evolve.
Advantages to SME Industries by embracing' this new technology
- Concentrate on Core Business
- No Capital Investment in IT
- Information at finger Tips
- One Stop Solution for all IT needs
- Low Cost - Anywhere, Anytime Access
- Data Protection as per ISO 27000 Standards
- Improved Efficiency - Increased Profitability
- Stay in touch with latest Technologies
- Upgradation without any hassle
- Stringent SLA with Service Provider
The technology ensures safety of the data, which is a significant boon, given that safeguarding of the data becomes an expensive affair for the SMEs. However, most enterprises shy away from hiring companies to safeguard their data. Such companies need to keep their apprehensions at bay, if they wish to focus on other crucial aspects of their business.
Who will get maximum benefit from the cloud? ·
Managers or Collaborators: Whoever requires to share and edit documents in real time between multiple users.
·The cost conscious user: Whoever wants to invest less on hardware such as hard disks and processor.
Who wants more storage space: Whoever wants to store huge amount of data with low maintenance costs.
Though there are many advantages of Cloud Computing, we cannot ignore the drawbacks. It is being compared with Centralized systems of the 50's and 60's that crippled the freedom of the users.
However, if the apprehensions raised are properly addressed, there is no doubt that Cloud Computing can transform the way we do computing in the future that is not so far.
Here are the main reasons why you should migrate to the cloud technology:
1. You can access enterprise-level equipment which you most probably would not get with your small business budget. You will get seamless access to fast servers in distributed computing environment, which will not only give you a performance boost, but also help mitigate the overheads of costly servers.
2. Advantages of Hybrid cloud technology: If you plan to choose hybrid cloud, you can get the benefits of all three cloud deployment models (IaaS, SaaS and PaaS) in one package. PaaS is utilized for software development over the internet, whereas Saas is more suited for office productivity applications such as word processing, email, online file sharing etc.
3. Disaster Recovery: Nowadays many small business owners are choosing IaaS cloud technology to store their important documents, applications, proprietary code and drawings, so that while doing disaster recovery, they can access the documents inexpensively and quickly.
4. Seamless Network infrastructure: In addition to enterprise level equipment or switches, cloud can facilitate access to better bandwidth than your current office or building.
5. Cloud service can be easily integrated with today's mobile workforce, or in other words, it can be availed anywhere and from any device.
You don't have to pay for network technicians and computing power you don't need. As cloud is a pay-per-use model, you have the freedom to scale your services to suit your specific business needs and budget.
Helpful Tips for Virtual Data Rooms and Cloud Computing
Cloud computing is an enormously vast concept, incorporating lots of technologies that make up a cloud. You may not need everything that cloud service has to offer, so take your time or probably go for try-before-buy services that allow you to test the waters devoid of taking on too much risk. Some providers may lure you into long-term contracts by allowing you to use their proprietary software. As experts suggest, you should look for a month-to-month service to ensure they provide what they say they will be providing.
Infographic by: www.firmex.com
